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I’m Missing Important Phone Calls

Woman holding phone with incoming call in front of laptop

Summer arrived and a local HVAC owner had become overwhelmed due to years of being the on-call dispatcher for his own companies after-hours service calls.

The knowledge that over 60% of his after-hours calls resulted in business deemed it imperative to have a live person answering his phones. He just could not be the one to do it anymore if he was going to focus on the overall success of the business. So, he reached out to AnswerFirst for help.

Together, we devised a plan to start answering his phones as an after-hours dispatch service. With every call, we determine whether the caller needs service right away. If they do, we gather basic contact information and let them know they will hear back from a tech, with an ETA, within 15 minutes. From there we call the on-call, then text him or her the caller’s information, for immediate follow up. The only time we ever have to bother the owner is if his techs are not responding.

In short, we constructed a plan that offered the best customer service focused, cost effective solution.

Our client now focuses on processes and logistics to manage growth (and catch up on some sleep!), with the confidence that his prospective clients are receiving one call resolution. He is also watching revenue soar!

RELATED: Case Study: Kobie Kooling

This method, and custom variations of it, apply to almost any commercial and residential services providers. Plumbing & Electrical ContractorsRestoration and Construction Companies, Landscaping & Pool Services, Real Estate & Property Management. To learn how we can develop a custom solution for your company, talk to one of our Business Development Coordinators today!

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AnswerFirst Communications, Inc. has provided quality answering services since 1985. We currently provide answering services, virtual receptionist solutions and customer service solutions to thousand of clients around the globe.
By |2018-05-28T18:34:40+00:00May 28th, 2018|ServiceFirst: Customer Service Blog|0 Comments

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