10 Reasons Why Outsourcing Customer Service is a Great Idea

Young Customer Service Executives Using Earphones Working In Call Center

Many businesses hesitate when it comes to outsourcing customer service to a call center.  

Outsourcing is only as good as the quality of the call center you use. It’s becoming very common for businesses to explore outsourcing overseas. There are attractive opportunities for saving on equipment and labor costs. You may even reduce your management and spatial needs. While there are clear advantages to outsourcing, overseas outsourcing has significant downsides and potential problems.

It turns out that outsourcing to a reputable US based company leads to a stronger business and happier customers. Keep reading to discover five of the best benefits of outsourcing customer service!

  1. Improved Resource Management

Whether you’re a small startup or a huge company, one thing remains the same. There are never enough managers to handle every customer service issue!

Outsourcing customer service to a quality call center allows you to ensure that this most important part of your business has the management and support structure to handle both small issues and major emergencies. This frees your own management up to handle other issues, giving you a better use of your human resources!

The average business that uses an in-house customer service team is 50% less efficient than businesses that decide to outsource. You cannot expect to run an effective and successful operation if your resources are being spread too thin.

When you hire an outside team for customer service, there will be someone to help each of your customers with whatever they need. These firms have the necessary resources to handle high call volumes, and the fact is that you most likely do not.

Because they are experts in this business, outsourcing to call centers can cover email and social media responses as well as providing live coverage of your incoming calls.

  1. Optimized Costs

Every business could stand to reduce their operating costs. Fortunately, savings is one of the biggest benefits of outsourcing customer service.

Having an in-house customer service team means paying a full team salary and benefits. It is always beneficial from a cost management standpoint to outsource this particular need to another company. You also won’t have to spend a lot of money on the expensive technology that is required to provide your customers with the assistance they need.

On your end, you get to have it both ways. You can save thousands of dollars each year by outsourcing customer service for your business. Your customers still receive top-notch service, but you’re only paying a portion of what you once did for employee salaries and benefits!

  1. Improved Efficiency

When it comes to whether you should outsource customer service, most of your focus will be on the customer service itself. But did you know outsourcing this can make every department more efficient?

A business thrives or fails based on its customer service. So when something goes wrong, it’s easy for much of your in-house team to get distracted. In short, they are trying to fix one problem and end up causing others!

Pretty soon, other departments are having to deal with the fallout and trying to come up with new strategies to boost customer loyalty. By simply outsourcing customer service, you remove this possibility and ensure all departments can focus on their own particular needs.

  1. More Skilled Labor

For customer service, outsourcing almost feels like cheating. This is because it lets you have highly skilled labor at significant savings.

With an in-house team, you might spend months or years grooming the kind of quality team you need. And while this can be rewarding and fulfilling, you are quite literally investing many years and thousands of dollars into such an endeavor only to have employees leave the company.

When you outsource, you get a crack team that only has to focus on providing great customer service. All the skill at a portion of the cost!

It is important to find the best professionals to handle customer service for your business, because your loyal patrons deserve nothing less. You won’t have to look very far to find an entire team of talented workers who can live up to your business’s standards on a daily basis.

  1. Better Customer Service

We saved the best (and perhaps most obvious) for last: outsourcing customer service simply gives you better customer service.

When you have a challenge, you pick the best tool for the job. And for customer service, outsourcing lets you pick the very best specialists in this area.

The overall quality of the customer service you offer will have a direct effect on how many people return to your business again and again.Your customers will be happier than ever. This loyalty translates to solid word-of-mouth advertising and a better bottom line.

There are a lot of businesses that offer good or adequate help for their customers, but they never meet their full potential. If you want your business to thrive, you need to step up your game by employing a highly skilled team of outside professionals.

One of the many ways in which your customer service will be better is increased availability. Your customers will be able to reach you 24/7, 365 days a year. This is something that you probably are not able to do without outsourcing, and it will help your customers in a big way.

  1. Help with More Than Just Calls

If you want your business to really do well, you need to have a multi-faceted presence and approach to customer service. The team of professionals that handle this aspect of your business can reach more people on a variety of platforms.

These days lots of people use social media and email to contact businesses. Through a customized plan specific to your company, outsourcing customer service will be responsive to all of these. This will let you engage your customers on multiple levels while increasing your chances of getting new customers.

When you have an entire team of people handling your customer service, they can cover all of the different outlets that are used to communicate with your business.

  1. Specialized Industry Knowledge and Expertise

One of the biggest benefits of outsourcing customer service is the specialized expertise and knowledge that you will get from a great outside team of professionals. These experts have the experience to know exactly what is needed to provide your customers with outstanding customer service.

The unique insights that you will get from top quality customer service professionals will help you grow your business by leaps and bounds. They can offer powerful strategies for helping your customers that will benefit them in many different ways.

  1. Customized Solutions for a Variety of Customers

The fact is that not all of your customers are the same, so you need professionals who know how to adapt to each individual person who contacts your business. If you have a customer who doesn’t speak English, you’ll definitely want them to get help in their native language.

Adaptability and flexibility are two very important things that you can get when outsourcing customer service. You can count on each of your customers to get the help they need in the precise way they need it. When you offer custom-tailored customer services, you will have no problem whatsoever with keeping your customers loyal.

  1. Data Collection and Analysis

You’ll find that another one of the better reasons for outsourcing customer service involves the ability to collect and analyze valuable data. Outsourcers can gather all sorts of information about your customers that will help you gain a better understanding of their specific needs.

The insights that you gain from this data can help you improve your business in numerous meaningful ways. After all, there is no way that you can give your customers what they need if you don’t know what it is.

An outsource help desk will have access to sophisticated tools that will be able to measure the success of your marketing campaigns. These tools can really help you with increasing your profitability while improving overall customer satisfaction.

  1. The Latest Technology

Technology is a big part of why outsourcing is good. The technology that the best outsourcers use will help you maintain the highest possible standard of customer service. This technology includes VoIP as well as cloud-based platforms. The better the technology your customer service team uses, the more efficiently they can help your customers.

A lot of smaller businesses that are just starting up don’t have the money to pay for the latest in communications technology for customer service purposes. The multichannel customer support that you get from outsourcing will make a hugely positive difference in your business.

While it’s true that technology isn’t everything, it can make a big difference overall.

Outsourcing Customer Service: The Bottom Line

Now you know the benefits of outsourcing customer service. However, you may not know who can help you get started.

That’s where we come in. At AnswerFirst, we are outsourcing experts who provide the customer service you deserve. To see how we can transform your business, go ahead and contact us today!

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AnswerFirst Communications, Inc. has provided quality answering services since 1985. We currently provide answering services, virtual receptionist solutions and customer service solutions to thousand of clients around the globe.
By |2018-08-20T14:43:13+00:00August 17th, 2018|ServiceFirst: Customer Service Blog|0 Comments

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